Proposed coordination actions and timeframe

In line with the group discussions, the following actions are proposed for coordination purposes.

1. Appointment of an assistant to take responsibility on coordination activities and manage day-to-day information gathering and exchanging. The CV of this assistant is attached. For specific assignment please also see the attached draft TOR.

2. Internal project coordination meetings:

A pre-internal coordination meeting was held in August 2004 in order to coordinate with a task force meeting on Gender and Property Rights at Beijing University. Apart from coordinators of all projects, Ford programme officials and other members, the team was able to invite one famous gender specialist from India to share with the group on both research and policy advocacy related experiences. The interactions the group had with her were very useful.

The first coordination meeting in 2005 is expected to be organized sometime before the first workshop (summer, 2005) and the second one to be organized in the second half of 2005before the final workshop

3. Workshops

The first workshop is proposed to be held in the Summer of 2005. The second and final workshop expected to be organized at the end of 2005. It is expected that the length of the workshops are two days each and the size of the workshops is around 40 people each. The approach of the workshop is expected to be participatory. Thus, preparations such as appoint the workshop coordinators and modulators need to be done prior to the workshops.

4. Website

In addition to the above activities, the Center for Chinese Agricultural Policy will reserve a section in CCAP's website page and regularly posting project news there. The first set of information will be the project briefs that we require all the teams to provide.

5. Reference search

Apart from gathering each project related information and materials, it is important to collect information beyond the scope of projects coverage. A regular task will be assigned to the appointed assistant to collect relevant literatures and research outputs by other groups working on China. At the same time, it is important to consolidate some policy relevant information and provide them to each team as background information and references.

6. Publication and dissemination of the results

Since this programme covers a wider range of different aspects in association with gender and land tenure, it will be very useful to document the process and to compare outcomes of different case studies and projects by developing a publication based on project outcomes. This not only will benefit project members in sharing and exchanging information, but also can serve a way to disseminate the project outputs to larger scale. To those individuals and organizations not directly involved in the study: the main outputs for them are experiences shared and examples to learn from.

For the above purpose, a small writing team need to be formed as soon as the issue is been discussed and agreed by all the project teams. Ideally, 3-4 person writing team or task force group is useful. Also, it will be more than idea if these people could be selected from among the members of the project group. However, it is also acceptable if there are outside resources available. The basic contributions that each project team could provide are: project related reports and the dissemination materials. Specific details on whom and how this task can be proceeded (e.g. language, potential targeting readers and etc.) need to be further discussed by all the teams and Ford programme officials. In principle, this task will be carried out after all the teams have completed their relevant project work and the project outputs are ready to be used by the general public.

The following table summarizes the above-discussed activities and their timeframe.